Executive Assistant/Office Manager

Company Name:
Palo Alto Staffing Services
Looking for an energetic, conscientious and detail oriented individual who enjoys making a difference, being part of a team and takes pride in their career to work in our fast paced office.
-Coordinate administration and facilities support for all functional areas of company.
-During initial phase of company growth, manage office front line support.
-When appropriate to business needs, hire, train, and supervise receptionists and administrative assistants.
-Administer employee benefits. Oversee administration of recruiting, retention and termination of employees, and handle new hire on-boarding.
-Maintain employee files and all Company legal contracts.
-Maintain a safe, clean and QSR compliant facility. This includes coordinating janitorial and other building services in addition to resolving safety hazards. May act as safety team leader.
-Responsible for contracts and ongoing support/maintenance of the facility, phones, voicemail, email, network and computers. Coordinate with outside IT consultants.
-Procure non-quality related administrative and maintenance supplies.
-Process expense reports, check requests, and interface with A/P related activities with the Accounting department.
-Responsible for company event planning and general office administration.
-Communicate regularly with the employees regarding relevant facilities issues.
-Plan and execute Corporate events and meetings and coordinate travel arrangements.
-Providing on-going support to the CEO and CFO, including Board meeting and fundraising presentations, as well as provide miscellaneous administrative support to other personnel on an as needed basis (including Finance, Marketing, Regulatory Affairs, Quality Affairs, Operations, and Document Control related administrative tasks).
-Support all Board of Directors' activities and projects.
-Perform other duties and special projects as assigned.
REQUIREMENTS/QUALIFICATIONS:
Education: Bachelor's Degree desired; High School Diploma essential
Experience:
o 5 years of experience minimum working in a fast-paced office environment.
o Proficient in MS Office suite, including Word, Excel, Outlook and PowerPoint.
o Familiarity with IT systems and/or basic accounting systems is desirable.
o The ability to manage multiple staff and work on multiple projects simultaneously.
o Requires strong communication skills, both verbal and written, organizational skills, both analytical and problem solving, and the ability to work with confidential documents.
o Ability to manage multiple tasks and achieve deadlines under pressure.
Other Skills/Qualifications:
o Experienced working in team environments.
o Must possess high attention for detail.
Physical Demands:
o Able to work in an office environment and perform various duties sitting down, standing, or occasionally lifting objects up to 25 LB.
o Business travel required 5-15%.

We offer attractive, competitive compensation and benefits including, medical, dental, life, paid vacation and personal days, and 401K.

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